Privacy Policy
Privacy Policy
Last updated: March 2026
Free ILR Calculator is operated by ILR Calculator ("we", "us", "our").
Data Controller Contact: [email protected]
This policy explains what personal information we collect, how we use it, and your rights under UK GDPR.
What We Collect
When you create an account and use our service, we collect:
- Account information — email address, display name, and nickname
- Visa details — visa type, start date, and UK entry date
- Trip records — departure and return dates, destinations, and reasons for travel
- Evidence files — documents you upload to support your absence records (boarding passes, stamps, etc.)
- Technical data — IP addresses and timestamps recorded in activity logs for security purposes
Legal Basis for Processing
We process your personal data under the following legal bases under UK GDPR:
- Contractual necessity — to provide the ILR calculation and absence tracking service you have signed up for
- Legitimate interest — to maintain service security, prevent abuse, and log account activity
- Legal obligations — where required to comply with applicable laws
How We Use Your Data
We use your information to:
- Provide the absence tracking and ILR calculation service
- Send account-related emails (verification, password resets)
- Maintain security through activity logging (login attempts, account changes)
- Improve the service through aggregated, anonymised usage statistics
We do not sell, rent, or share your personal data with third parties.
Data Storage and Security
- All data is stored on servers located in the United Kingdom
- Passwords are hashed using bcrypt and are never stored in plain text
- Uploaded evidence files are stored securely and are only accessible to the authenticated account owner
- Regular encrypted backups are maintained for disaster recovery
- The site is served over HTTPS
Cookies
We use a single session cookie that is strictly necessary for the service to function (keeping you logged in). No tracking, analytics, or advertising cookies are used by default.
Data Retention
- Your account data and trip records are retained for as long as your account exists
- Activity logs (login history, security events) are retained for security purposes
- If you delete your account, all associated data including trip records and uploaded evidence files are permanently removed
Your Rights
Under UK GDPR, you have the right to:
- Access — your dashboard shows all stored personal information
- Rectification — edit your profile and trip records at any time
- Erasure — delete your account through the application settings or by contacting us
- Data portability — your trip reports provide a comprehensive view of your stored information
- Restrict processing — request that we limit how your data is used
- Object to processing — where processing is based on legitimate interest
You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) if you believe your data has been handled improperly. Visit https://ico.org.uk for more information.
Third-Party Services
- Tailwind CSS and Alpine.js are loaded from public CDNs (cdn.tailwindcss.com and cdn.jsdelivr.net). No personal data is intentionally shared with these providers, but they may receive standard technical information such as IP address as part of the normal web request process.
- If advertising is enabled, third-party ad providers may set their own cookies subject to their privacy policies.
Children
This service is not directed at children under 16. We do not knowingly collect personal information from children.
Changes to This Policy
We may update this policy from time to time. Material changes will be noted on this page with an updated date.
Contact
If you have questions about this privacy policy or wish to exercise your data rights, please contact us at [email protected].